{"id":3623,"date":"2020-08-30T11:03:13","date_gmt":"2020-08-30T11:03:13","guid":{"rendered":"https:\/\/new-blog.artlist.io\/?p=3623"},"modified":"2022-02-04T14:40:39","modified_gmt":"2022-02-04T14:40:39","slug":"why-talent-release-forms-are-important","status":"publish","type":"post","link":"https:\/\/new-blog.artlist.io\/blog\/why-talent-release-forms-are-important\/","title":{"rendered":"Why Talent Release Forms Are Important"},"content":{"rendered":"

Imagine this: you just finished a grueling shoot that you didn\u2019t think would come in on time or\u00a0on budget<\/a>. You\u2019re assembling your final cut to send to your client when you look at a shot that makes your heart skip.\u00a0You see someone who took their talent release form and promised they\u2019d bring it back to the producer. As you check the paperwork of the other talents, it dawns on you that the document was never returned, and your entire project now hangs in jeopardy.<\/p>\n

While this is every content creator\u2019s nightmare, it\u2019s absolutely avoidable if you\u2019re willing to follow a pretty harmless procedure.<\/p>\n

The Form<\/h2>\n

First off, what does a talent release form do? First of all, it indicates that the shoot was conducted professionally, that the talent was over 18-years old, and that the talent isn\u2019t putting you in conflict with another project they might be involved in.<\/p>\n

If they\u2019re a minor, you\u2019ll need a particular form that their parents will sign on the day of the shoot.<\/p>\n

It allows you, as the content creator, to distribute and use the footage that has the involved talent. It takes away the talent\u2019s ability to keep you from using them in your work. If they don\u2019t sign it, they can sink the project by legally demanding you to remove them.<\/p>\n

If you think this is annoying for you, it\u2019s terrifying for clients. No one wants to get sued, and that could spell disaster for you working with clients in the future. Thankfully, this sort of thing is easily preventable if you take the necessary steps to ensure it won\u2019t happen.<\/p>\n

Be Prepared<\/h2>\n

First off, make sure you hire a producer who is a Jedi at making sure everything is accounted for. They say most problems arise from lousy personnel, and this problem is no exception.<\/p>\n

If it\u2019s self-produced, try and put all the necessary documents into a folder that you print out the day before the shoot. This will give you peace of mind that all your ducks are in a row!<\/p>\n

The Conversation<\/h2>\n

The best time to get these forms signed is right away! If you feel awkward whipping out documents and handing them over, just know that most people will probably sign without even reading them. A few might want to give it a look over, and some will be so bold as to ask you to explain what it is that they\u2019re signing.<\/p>\n

\"\"
Photo by\u00a0LinkedIn Sales Navigator<\/a>\u00a0on\u00a0Unsplash<\/a><\/figcaption><\/figure>\n

It may seem like an annoyance or stress case since every moment on set is so precious. Fear not! It\u2019s a chance to explain to them that by signing, they\u2019re just agreeing to be a part of the project. Nice and simple. The more you treat it as standard procedure, the fewer questions arise for them as they look it over. If questions do arise, remain calm and carefully explain the document in a straightforward manner.<\/p>\n

You can also use this as a chance to talk more about the project, such as when they can expect a final cut. This will foster a spirit of collaboration and let them know that they\u2019re participating in something rather than being used.<\/p>\n

Pro tip<\/strong>: as annoying as it can be to explain this, the more lighthearted you can be, the better. It\u2019ll yield more trust between you and the talent that hopefully spills over into the actual filming.<\/p>\n

Filming Notices<\/h2>\n

Some of you might be asking, \u201cBut, if I have a filming notice, won\u2019t that cover me as well?\u201d<\/p>\n

A filming notice (also known as a \u201ccrowd release\u201d) is crucial when you\u2019re shooting in a very public space with a lot of people coming in and out of the shot. With those types of shoots, it\u2019s impossible to chase everyone down and ask them to sign up to be a part of your project.<\/p>\n

Having a filming notice displayed around the perimeter is your fail-safe in these situations. It\u2019s a way to tell anyone who walks in and out of your shot that they agree to be in it if they ignore the sign. These notices come in handy, especially in outdoor environments where you want people to populate the scene.<\/p>\n

To get one of these permits, you\u2019ll need to check with a local filming office and pay the necessary fees. If it isn\u2019t sanctioned by the jurisdiction you shoot in, you\u2019re not protected in the event someone wants to sink your project.<\/p>\n

The notice will have to be prominently displayed around the perimeter of your shoot. You\u2019ll want to put up the\u00a0forms\u00a0a few days beforehand to give the locals a heads up that shooting will take place. It\u2019s respectful to them and ensures you have fewer hiccups when the actual shooting begins.<\/p>\n

However, what a filming notice doesn\u2019t do is cover you for your leading talent. A speaking talent will not be considered background, and these people can have leverage if you forget to have their signatures on the dotted line.<\/p>\n\t\t

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Get unlimited royalty-free 4K footage<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Where to Get a Talent Release Form<\/h2>\n

As productions have grown, there are many websites where you can find free release forms for download. Beware, laws can vary between states, and just because you download a \u201crelease form\u201d doesn\u2019t mean it\u2019s enforceable where you\u2019re shooting it. Make sure to give the form a once over, and if necessary, have a lawyer look over it to make sure all your bases are covered.<\/p>\n

\"\"
Photo by\u00a0Cytonn Photography<\/a>\u00a0on\u00a0Unsplash<\/a><\/figcaption><\/figure>\n

After having a lawyer sign off, keep your forms organized and in the same template. You\u2019ll want them secured in one place throughout the shoot, so you avoid the headache described at the beginning.<\/p>\n

But what if you do find yourself in such a predicament? What do you do then?<\/p>\n

Rescuing Your Project<\/h2>\n

If you find yourself in such a predicament, take a minute to catch your breath. All is not lost. Most likely, the talent will be embarrassed to have forgotten it as much as you are! Simply reach out to them and ask that they sign and send a scanned copy or picture of their signature on the document.<\/p>\n

If they don\u2019t have it, send it over and have them print it out. As mentioned before, the talent can either take a picture of the signed document or scan it. Some clients will ask for a photo of the talent holding the form but only request this if needed.<\/p>\n

And most important: remain calm. The talent never needs to know the nerves you\u2019re having at this last-minute moment for your project. Keep up the easygoing demeanor, but make sure you get the document right away. The last thing you need is a client finding out you forgot this step, which will hurt your reputation in the future.<\/p>\n

Conclusion<\/h2>\n

Talent release forms are peace of mind if you follow the necessary steps. Be well prepared beforehand and make sure you have the right documents, to begin with. Involve your talent by making them feel a part of the project rather than patients in a doctor\u2019s office. Once signed, stow the forms away securely and well organized. A filming notice is your friend, but only an additional component for the background. Becoming an ace with talent release forms will keep you from sweating the details and keep your attention where it belongs: making your project the best it can possibly be.<\/p>\n","protected":false},"excerpt":{"rendered":"

Imagine this: you just finished a grueling shoot that you didn\u2019t think would come in on time or\u00a0on budget. You\u2019re assembling your final cut to send to your client when you look at a shot that makes your heart skip.<\/p>\n","protected":false},"author":11,"featured_media":3630,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_uag_custom_page_level_css":"","footnotes":""},"categories":[5],"tags":[276],"acf":[],"yoast_head":"\nWhy you shouldn't forget to get a talent release form signed | Artlist Blog<\/title>\n<meta name=\"description\" content=\"Having a talent release form gives you peace of mind if you follow the necessary steps. 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She runs Purple Noon Productions from sunny Los Angeles. She has 20 years of experience producing content in 114 cities and 25 countries. In 2016, she directed and produced her own documentary about her then-home of Guam. 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You\u2019re assembling your final cut to send to your client when you look at a shot that makes your heart skip.","_links":{"self":[{"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/posts\/3623"}],"collection":[{"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/comments?post=3623"}],"version-history":[{"count":0,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/posts\/3623\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/media\/3630"}],"wp:attachment":[{"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/media?parent=3623"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/categories?post=3623"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/new-blog.artlist.io\/blog\/wp-json\/wp\/v2\/tags?post=3623"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}